Creating the Conditions for Change – the action cards

There are around 120 actions that go with my Creating the Conditions for Change approach. A note to those in the world of complexity, these actions are not ‘things you should do that will definitely make your system work better’. They are areas for consideration that can help you create the conditions for change that may support you in taking your identified next steps effectively.

The action cards are part of a copyrighted kit that I have used both for consultancy and in my Creating the Conditions for Change workshops for a number of years now.  They cover all sections of my Systems Thinking Change Wheel

Here are some examples from the kit:

Co-creating, considering self-organising/ self-referencing teams, peer to peer accountability and investigating and implementing change within the span of your autonomy

  • Explore, experiment, fail and learn using small-scale prototyping to enable a learning process
  • Make sure people know how to innovate if they want to
  • Consider purposes and how the world can be different because of you and your role
  • Align personal purposes with purposes of the wider system (where appropriate)
  • Connect through vulnerability and bring the humanity back into the work
  • Actively engage in reflective conversations to learn
  • Purposefully create reciprocation strategies with others

Co-ordinating, collaborating and supporting. Building communities, networks and collaborative relationships. Create internal system coherence.

  • Have open access to information (where relevant) and make sure information is nurturing, not being used for power
  • Understand and actively work with feedback loops
  • Ensure structures enable the ability to work collaboratively
  • Build in mechanisms to enable reflective conversations, positive challenge and learning
  • Implement relationship enablers and interaction channels
  • Use stories as benchmarks about how your system is working

Deliver – bargaining for resources and managing performance. Bringing humanity and balance back into working relationships. Making joint decisions and goal setting around resources, performance and goals

  • Instigate different models of power and control so that operational staff feel empowered to act
  • Support others to enable themselves
  • Aim for meaningful work and wellbeing for all
  • Help people to push outside of their comfort zone
  • Allow autonomy, within relevant boundaries
  • Do not fight power imbalances. Turn them into something else
  • Change the nature of relationships
  • Purposefully build strategies of reciprocation
  • Form a culture of honesty and trust
  • Instigate positively orientated peer to peer performance management  and share ideas with anyone falling behind
  • Appraise for sharing, collaboration, supporting others and forming relationships

Monitoring – conducting system health check. Monitoring for signs of effective system characteristics. Monitoring for congruence between the systems and its vision.

  • If the system is suffering, look too see if it is lacking information about itself
  • Monitor the system’s ability to reciprocate. Build reciprocation strategies into protocols and strategies
  • Monitor the ability to flex, change, pivot and adapt over time
  • Monitor for congruence between the actual purposes of the system and its proposed vision

Adapt – trend spotting and fitting with a changing environment. Enabling pivoting. Building external relationships and gathering intelligence about the environment

  • Understand and purposefully use structural couplings
  • Scan the environment for new models of doing and bring the relevant elements back into your system
  • Make explicit external relationships and strategies of reciprocation

Shifting power, creating new structures and identifying identity. Identifying elements of joint vision, meaning, identity, purposes and goals. Devolving accountability and allowing autonomy. Seeking to ensure the old paradigm does not hinder the new

  • Ensure a sense of curiosity and innovation is fostered throughout the system
  • Check if the system is achieving intended purposes
  • Ensuring sharing of knowledge is inherent in the system
  • Critique system boundaries
  • Ensure a strong and appropriate identity
  • Actively critique your structure to make sure it is designed to create the conditions for change
  • Ensure there are policies to allow people to empower themselves, collaborate and build relationships and learn from each other
  • Instigate different power structures
  • Ensure no selfish goals predominate

These and many others are part of the Creating the Conditions for Change suite of materials and my own personal approach.

All materials are covered by UK copyright. They should not be replicated in commercial approaches. If you use them, please act with integrity and reference appropriately.

Creating the conditions for change – VSM system 1 or co-creating?

To support my Creating the Conditions for Change workshop, a small booklet is available for attendees giving further insights into the suggestions given in the approach. It covers every section of the Systems Thinking Change Wheel, a graphic designed to show the six areas of focus that are important for us to consider.

The Wheel does not tell you specifically ‘how to do’ but it prompts you to ask questions about certain things. This can help you consider what moves you might want to take next to ‘Create the Conditions for Change’ in your work ecosystem. The same areas of focus are applied at multiple systemic levels – individual, team, department, organisation, cross organisation etc. I take my inspiration from Stafford Beer’s viable system model and my Creating the Conditions for Change approach is my creative interpretation of the viable system model and what it has taught me whilst using it for over ten years. (I started using in back in 2007) To note here is that I do not use it like a model to copy to make things better, but a model that points out things that we can focus on that can help us to Create the Conditions for Change.

One thing I always found lacking with the VSM was the focus on human behaviour and what we actually do, and this has been the main focus in my approach for many years, as a result. I have blogged about my journey with the viable system model many times over the years and a book is in progress to bring it all together into one place, to show the journey in detail.

The first area of focus is where we consider the operational things that we do and how we work together with others, both as individuals and as team. It is focussed on how we co-create together, with learning and adaptability as central important factors in the approach. There is a focus on triple loop learning throughout.

It is here where the approach tells us to consider whether self-organising or self-referencing teams are relevant to us. There is a reason for considering this. The following extract from the booklet tells us,

‘In operational teams there is a fine balance between allowing autonomy and having control. This is one area that needs exploring and an appropriate balance found. Teams should be able to make decisions, within reason, to enable them to respond to the complexity they face, without having to constantly consult with higher management. Devolved decision making, autonomy, authority to act and accountability are key things to consider here.

Teams should be allowed to, and able to, investigate and implement appropriate changes, within the boundaries of their autonomy. They should be able to engage in small scale prototyping of potential changes and be encouraged to be innovative.

One downfall of teams is that they can end up in competition with each other, which sometimes does not help but hinders the performance of the whole. Collaboration should be understood as being more valuable than competition (where appropriate) and peer to peer collaboration, particularly across traditional boundaries, should be encouraged.’

A longer summary is given in the booklet with further insights and participants also use a set of around 120 action cards which give further depth of suggestions that they might want to consider to ‘Create the Conditions for Change’. Actions focus on how we can push outside of our emotional comfort zones and support others to do the same. How we might engage in reflective conversations and change the nature of the relationships we have. This is where I bring my insights in from my case studies and share how I and others have worked on these things in the past. Considering our purposes and especially creating and re-creating our identity in line with our own ethics and values links particularly to my use of the viable system model at an individual level, a process I started doing in 2011 as part of an Open University course and have been sharing with others lately. I have been refining it when focussing on my own personal development ever since and it is a key element of enacting the ‘Creating the Conditions for Change’ approach. In the book I am writing I share how I did this bit by bit, year by year and the reasons why.

My suggestions do not just come from the case studies I have, although the thinking has often originated there. They also come from my own application of the viable system model and what that has taught me about making change. I have blogged about this area of focus many times. Most importantly, it has taught me about how human beings behave and what we might need to focus on to enable change, particularly in ourselves.

Please note that all materials on this website are copyrighted. Please act with integrity if you use anything and reference appropriately